Run your own
Staff AI Hackathon
Your team already knows where the friction lives. The hackathon gives them a room, a method, and a way to turn frustration into practical AI opportunities.
Free resource. Built for operators who need signal from the people doing the work.Your team has AI ideas.
They have nowhere to put them.
Shadow AI is already inside most businesses. People are pasting, prompting, testing, hiding, hacking, and solving problems without a shared operating model. Leadership often learns about it too late.
The Staff AI Hackathon turns that hidden activity into organized signal. It surfaces the real workflow pain, the practical use cases, the champions, and the risks — without shaming the people already experimenting.
Surface, don't shame.
7 parts. 3 appendices.
The complete room.
The kit gives you the facilitation structure to run the day without turning it into a brainstorm that goes nowhere.
Pre-work: self-discovery
Prepare the leadership team and define what kind of signal you need from the room.
Environment setup
Set the rules, tools, permissions, tone, and safe boundaries for team participation.
The capture system
Collect workflow pain, current AI usage, repetitive tasks, customer friction, and quick wins.
The half-day agenda
Run a structured session with time blocks, exercises, sorting, prioritization, and decision points.
Facilitation plays
Keep the room honest, practical, non-defensive, and focused on business value.
30/60/90 operating rhythm
Turn the output into a real follow-up plan instead of a wall of sticky notes.
Four categories
of signal.
The hackathon does not ask your team for random ideas. It gives them a structure to reveal what the business needs to know.
Love / Hate Map
What work gives energy, and what work drains it every week?
Shadow AI
Where are people already using AI, quietly or unofficially?
Three-Bucket Sort
What should be automated, assisted, or left human for now?
Champion Map
Who is excited enough to carry the work after the session?
Not inspiration.
Usable deployment signal.
The end of the hackathon should give leadership practical outputs they can use immediately.
Prioritized use cases
The top opportunities ranked by impact, feasibility, risk, and team buy-in.
Named champions
The people closest to the work who can help carry the next step.
Evidence for certification
Artifacts, photos, notes, and outputs that support the Operator Certification journey.
Want help facilitating it? Run the kit yourself for free. If the room is high-stakes or you want outside facilitation, the Professional Services page explains how to start that conversation.
Get the Hackathon Kit.
Surface the real use cases.
Download the Staff AI Hackathon Kit and run the session that turns team frustration, shadow AI, and workflow pain into practical deployment opportunities.
Staff AI Hackathon Kit FAQ
What is the Staff AI Hackathon Kit?
The Staff AI Hackathon Kit is a free playbook for running a structured team session that surfaces real AI use cases from the people closest to the work.
Who should run a Staff AI Hackathon?
Business owners, operators, and leadership teams should run it when they need to understand where AI can help staff, workflows, customer experience, and operations.
What does the Staff AI Hackathon produce?
It produces prioritized use cases, named champions, workflow pain, quick wins, and evidence that the business has involved the team in responsible AI deployment.
Keep building
the evidence path.
Each free kit supports a different step in Operator Certification. Start where the work is most urgent, then bring the completed artifacts back into the certification path.